Everything i-RMS does

Record every dispatch in seconds.

• Choose customer, then site, then products and quantity
• Rent date and time on every challan
• Receiver name and phone
• Transporter name and phone, with saved contact lists
• Standard, customer-specific or one-off negotiated price on each line
• Extra or other amount and challan notes
• A4 or A5 PDF challan with your logo, Gujarati supported

Returns in parts, matched correctly.

• Shows only the items still pending at that customer and site
• Partial or full return; cannot return more than pending
• Return matched to the same day’s OUT first, then the oldest OUT
• Record a payment straight from the return screen
• Printable return challan

Fix mistakes without breaking the books.

• Search and filter by customer, site, status and date
• List and grid view with PDF viewer on desktop and mobile
• Edit items, quantity, price and notes
• Move a challan to another customer or site
• Delete a challan while its invoice is still running
• Add, view or edit notes on any challan
• Pending items by site – what is still with whom

Rules applied the same way every time.

• Rent per item, per day, for the quantity actually on site
• Calendar days with both OUT and IN day counted
• Same-day return (OUT and IN on the same day) charged a fixed 2 days on the returned quantity only
• Company minimum-days setting applied to running estimates of material sent on the bill date
• Re-issue after a return handled correctly
• Each unit keeps the rate of its own OUT date
• Plain remarks printed on the bill in Gujarati

Every regular customer, their own rate.

• Special rate per customer and product
• Saved when entered on a challan line
• Applied automatically whenever that customer’s products are picked
• One-off negotiated price on a single challan line
• Clear the price to return to standard
• Rate stored on the line, so old bills never change

Raise prices without confusing old bills.

• Change a price from an effective date (within 31 days of today)
• Material already out keeps its old rate
• Future-dated changes switch on automatically
• Price history screen with every change
• Cancel a wrong change with a reason (Admin)
• Managers cannot change prices
• Gujarati remark on the bill explains old and new rates

From running estimate to final bill.

• Running invoice for each customer and site
• Estimate up to any chosen date
• Final invoice only after all material is returned
• Frozen on generation – later price edits cannot change it
• Revert a generated invoice (authorised users)
• Extra charges and invoice notes
• A4 or A5 PDF, filter by status, customer, site and date
• Excel export

Part payments, advances and receipts.

• Full or part payment against an invoice
• Payment adjustment (discount or round-off)
• Payee name, phone and comment
• Receipt PDF for every payment
• Edit or delete a payment while the invoice is open
• Wallet: advance deposits, allocate to invoices, refunds, adjustments
• Add an extra amount to the wallet while paying
• Wallet history, filters and Excel export

Keep control of long-running rentals and unpaid bills.

• Overdue report: running invoices open longer than the days you set, with the amount so far
• Dashboard counters for unpaid and overdue invoices
• Daily email reminder with the invoice PDF to the site email, for generated invoices still unpaid after your reminder days
• Reminder days set per company
• PDF and Excel export of the overdue list

The whole business on one screen.

• KPI cards: active, generated, unpaid and overdue invoices
• Filter the dashboard by customer and site
• Pending material by product with site-wise breakdown
• Revenue analysis chart with customer breakdown
• Product report – pending material at sites
• Amount report – billed, paid and remaining
• Overdue and payment reports
• Quick-action buttons for daily work

Clean masters, safe deletes.

• Customers with two phone numbers and many sites
• Sites with address, phone and email
• Categories and products with price and description
• Receiver and transporter contact lists
• Inactive products – hidden from new challans, intact in history
• Safe delete – blocked if a product was ever used
• Duplicate phone number checks

Staff work freely; sensitive things stay protected.

• Super Admin, Admin and Manager roles
• Master password for sensitive actions
• Delete settled records for a date range (Admin)
• Password reset by email
• Licence key with expiry
• One-click database backup export
• Company settings: logo, address, minimum days, reminder days, A4/A5 per document

Know your stock – good, damaged, lost, in repair.

• Stock per product: available, rented, damaged, in maintenance
• Opening stock and Stock-IN entries
• Manual stock adjustments with reasons
• Good, damaged and lost quantity on each return
• Damage reports, including customer-return damage
• Send damaged items to maintenance – repaired or failed
• Write off lost or beyond-repair items
• Audit ledger of every stock movement
• Utilisation, low-stock, damage and adjustment reports
• Nightly stock reconciliation

Your business on your phone, your numbers in Excel.

• i-RMS mobile application for phones
• Mobile-friendly web version – open from any phone or tablet browser on your network
• Built-in PDF viewer for challans, invoices and receipts on mobile
• Excel export: payments, amount report, overdue list, pending products, wallet transactions
• Excel export of inventory reports: ledger, stock transactions, utilisation, low stock, damage, adjustment, maintenance
• PDF export of the product (pending material) report

Simple to run, easy to own.

• Installs on your Windows PC or office server
• Open from phone, tablet or PC on the same network
• Light and dark mode, in-app user guide
• Works without internet for daily tasks
• Multi-company support for the Super Admin
• Installation, branding, data loading and training available